Property operations, unified in one platform.
Maintainly helps property teams run work orders, rentals, inventory, documentation, messaging, and billing-ready accountability from one place.
Built for housing authorities, affordable housing teams, and property management companies.
What Maintainly does for you
- Dispatch and work-order command center
- Mechanic clock-in/out and task execution
- Before/after photo evidence on every job
- Tenant responsibility and billable tracking
- AI Operations Assistant for field guidance
- Inventory and materials coordination
- Rental listings and applicant management
- Quick-access vendor links for faster reordering
- Full audit trail from intake to closeout
- Create your free account — live in minutes
One platform, role-specific workflows
Every person on your team gets a focused view built for how they actually work — not a generic dashboard.
Dispatcher
Triage incoming requests, assign work orders, and monitor the queue from a dedicated command center.
Mechanic
Clock in, execute work, capture photos, log parts used, and close out jobs from any device.
Property Manager
Review completed work, approve billable items, and maintain full visibility on cost accountability.
Inventory Manager
Track parts catalogs, materials on hand, and usage tied back to real work orders.
Admin
Manage team access, configure properties, set branding, and oversee all operational data.
From resident request to completed record
A clear, trackable path from intake to billing-ready closeout — every time.
Intake
Request is logged and lands in the dispatcher queue with full context.
Dispatch
Dispatcher assigns, sets priority, and notifies the responsible mechanic.
Execute
Mechanic clocks in, documents conditions, logs parts, and captures photos.
Verify
Responsibility is assigned — property or tenant — billable flag set automatically.
Review
Property manager reviews closeout, approves billable work, and locks the record.
Everything your operation needs to run cleanly
Six core pillars that replace the patchwork of spreadsheets, texts, and manual tracking your team relies on today.
Work Order Command Center
Full queue management with priority, status, assignment, and lifecycle tracking — all in one dispatcher view.
Field Documentation & Evidence
Before and after photos, Smart Receipt Scanning, and complete field notes attached to every work order.
Cost Responsibility & Billable Control
Select property or tenant responsibility at closeout. Billable flag is set automatically — clean records for invoicing.
AI Operations Assistant
Embedded assistant helps mechanics diagnose issues, find part specs, and document work faster in the field.
Inventory & Materials Coordination
Track parts catalogs, log usage against work orders, and keep materials tied to real field activity.
Multi-Role Multi-Tenant Governance
Every role gets purpose-built access. Data is isolated per client. Invite management and branding controls built in.
Operational clarity at scale
Maintainly is purpose-built for the way property operations actually run — with roles, responsibilities, and documentation that create real accountability.
Designed around real-world housing authority and property management company workflows, with HUD and NSPIRE operational needs in mind.
-
Dispatch without the noise
Dispatchers get one focused queue. No hunting through email threads or group chats to find what needs action.
-
Field documentation that sticks
Photos, notes, and parts usage are captured at the moment of work — not reconstructed hours later.
-
Billable work that does not get lost
Responsibility selection at closeout means billable flags are consistent and auditable — not forgotten in a notes app.
-
Management-ready records
Property managers see completed work, costs, and accountability without chasing mechanics for updates.
Your favorite suppliers, one click away
Stop hunting for URLs. Maintainly puts direct links to Amazon, HD Supply, Grainger, and more right inside your inventory workflow — so your team reorders in seconds, not minutes.
Saved vendor links per part
Attach a preferred store URL to any catalog item — mechanics and inventory managers jump straight to the product page.
Reorder-needed queue
Filter your stock view to parts below reorder level — then hit the vendor link and order in one motion.
Your vendors, not ours
Use any supplier you already work with. Paste the URL once and it’s available to everyone on your team.
Tied to work orders
Parts on active work orders show their vendor link — so mechanics can reorder what they used without leaving the job record.
Run property operations like a system, not a patchwork
Bring work orders, rentals, inventory, documentation, messaging, and billing-ready accountability into one platform. Create your free account today.